Handbook 101: Effective Communication for Employers

Blog

One of the most important items for a business is often the most overlooked.  Many employer headaches can be avoided by maintaining an employee handbook.  Employee handbooks explain the relationship and responsibilities of employee and employer and provide clear communication on a variety of employment topics. A well-written employee handbook establishes guides for the workplace and protects the employer from liability.
A Guide
Handbooks specify expectations, rules and compensation. A comprehensive employee handbook will include information regarding compensation, benefits, dress code, human resources issues, time off, workers’ compensation, performance reviews, discipline and rewards, drug and alcohol policies, anti-discrimination policies, social media usage, safety guidelines and various other behavioral and procedural expectations.
Legal Protection
When drafting your employee handbook, it is essential to be aware of and adherent to all federal, state and local laws that might apply. The employee handbook should clearly define the applicable legal obligations and rights of both the employer and employee.
The employee handbook is vital from a legal standpoint—in many employment lawsuits, the handbook will be a key piece of evidence that can either protect your company or provide ammunition for an employee (or former employee) who is suing you. You can drastically reduce your liability by clearly laying out all employee expectations and prohibited behavior.
Plain English and Readily Available
Thorough, up-to-date, legally compliant, understandable and readily available—these are the essential characteristics of an effective employee handbook.
Aside from keeping a current copy easily accessible to employees, it is also wise to have employees sign a form stating that they received and reviewed the employee handbook. This signature will ensure that an employee cannot later claim that he or she was unaware of a particular policy.
Time Crunch
HR departments are often short on time and inundated with numerous important tasks. With increasing pressure and a time crunch for all the responsibilities in HR, finding time to write an employee handbook, much less keep it properly updated, can be difficult.
AUI has resources available to our clients free of charge to assist with this.  We can provide you with educational resources and dozens of sample handbook policies to assist you as you put together your employee handbook and work to keep it updated.
Contact us today!

We do more than cover small businesses and individuals with the right insurance policies and benefit plans – what motivates our team is helping you save more so you can invest more in your team, family, and goals.

Recent Articles

Federal Changes to HRA, HSA, and FSA for 2024

There have been federal changes to Health Reimbursement Arrangements (HRAs), Health Savings Accounts (HSAs), and Flexible Spending Accounts (FSAs) play important roles in managing healthcare expenses for both individuals and employers. These accounts offer different tax advantages and financial benefits, but it’s critical to stay updated on the rules and regulations governing them. If you’re […]

Sign Up for Our Newsletter!

Never miss an update from AUI – sign up for our newsletter today for the latest from our team and industry!

This field is for validation purposes and should be left unchanged.

Request a
Personalized Quote

Tell us a little about your insurance needs, then we will contact you for a quick conversation about what you do, what you love, and how we can help!